How to Fix a Printer That Won’t Print on Windows & Mac

Printers are essential devices, but they often stop working unexpectedly. If your printer isn’t printing on Windows or Mac, don’t worry! This guide will help you troubleshoot and fix the issue quickly.

Common Reasons Why Your Printer Won’t Print

1. Connection Issues – The printer may not be properly connected to your computer or network.
2. Outdated or Corrupt Drivers – Printer drivers may be missing or outdated.
3. Print Queue Errors – Pending print jobs can cause the printer to stop working.
4. Low Ink or Toner – A printer may not print if the ink or toner is too low.
5. Paper Jams – If there is a paper jam, the printer won’t function.
6. Incorrect Printer Settings – The default printer might be set incorrectly.

How to Fix Printer Not Printing on Windows

1. Check Printer Connection

• Ensure the printer is properly plugged in and turned on.
• If it’s a wireless printer, restart the Wi-Fi router and reconnect the printer.

2. Restart Print Spooler Service

• Press Win + R, type services.msc, and press Enter.
• Find Print Spooler, right-click it, and select Restart.

3. Update or Reinstall Printer Drivers

• Open Device Manager.
• Expand Printers, right-click your printer, and choose Update driver.
• If updating doesn’t work, uninstall and reinstall the driver from the manufacturer’s website.

4. Clear the Print Queue

• Go to Control Panel > Devices and Printers.
• Right-click your printer and select See what’s printing.
• Cancel all pending print jobs.

How to Fix Printer Not Printing on Mac

1. Check Printer Status

• Open System Preferences > Printers & Scanners.
• Make sure the correct printer is selected and not paused.

2. Reset the Printing System

• Go to Printers & Scanners.
• Right-click the printer list and choose Reset Printing System.
• Add the printer again.

3. Update or Reinstall Printer Drivers

• Visit the printer manufacturer’s website and download the latest drivers.
• Install the drivers and restart your Mac.

Final Tips

• Run the printer troubleshooter in Windows from Settings > Update & Security > Troubleshoot.
• Keep your printer firmware updated.
• Use genuine ink and toner cartridges.

By following these steps, you should be able to fix your printer and get it working again. If the issue persists, contact the printer manufacturer for further support.

Stay tuned for more printer troubleshooting guides!